Sharing Your Web Calendar with Students and Colleagues

You have full control over how private or public your Web Calendar can be. Note that regardless of the access level of your calendar, your summary page, tasks and contacts are never shared. Events on your calendar marked Private will display as unavailable times when viewed by others.

All calendars are created without sharing enabled. To set up sharing of your calendar, click Options > Calendar Configuration from the menu at the top of the screen to open the Calendar Configuration window. If necessary, click the Access tab to set access options.

Sharing Your Calendar with Students

Since students do not have their own Web Calendars, in order to share your calendar with students, you must allow the guest user to have read access to your calendar. Note that this allows read access to anyone who comes across your calendar, for instance, members of the public and other Web Calendar users.

A demo calendar with guest read access is available so that you can see exactly how this works before giving student access to your own calendar.

To give the guest user read access to your calendar, select (guest) from the User Access drop-down list and click Modify Access.

The Edit Calendar Access for User: guest window will open. Select the access level you would like to give this user and click Update to make this change. Hint: It is recommended that you only set access for guest to None (the default access) or Read.

If you would also like your students to be able to submit events to your calendar, be sure to set your calendar configuration to allow event submission.

When you have finished making changes to your calendar configuration click Change Calendar Configuration to save the changes.

You can put a direct link to your calendar on your home page on the web or on a WebCT course page, to make it easy for students to access your calendar once you have enabled guest access. Please see this tutorial for help with determining the URL that will directly open your shared calendar.

Sharing Your Calendar with a Department

You can easily set up your calendar to be shared with all members of a particular department. Select the department you would like to enable access for from the Group Access drop-down menu and click Modify Access.

The Edit Calendar Access For Group window will open for your selected department. Select the access level you would like to give this department and click Update to make this change.

Note that only members of this department who have their own Web Calendars will have access to your calendar. As others in this department get Web Calendars, they will automatically be added to the department group and so will also gain access to your calendar.

If you would also like these department members to be able to submit events to your calendar, be sure to set your calendar configuration to allow event submission.

When you have finished making changes to your calendar configuration click Change Calendar Configuration to save the changes.

Sharing Your Calendar with Individual(s)

You can select as many or as few individuals to share your calendar with as you wish, from the list of Web Calendar users. Simply select the individual to which you would like to give access from the User Access drop-down menu and click Modify Access.

Note: If you have already given a department access to your calendar, it is not necessary to also set access for individuals in that department.

The Edit Calendar Access for User window will open for your selected user. Select the access level you would like to give this user and click Update to make this change.

Repeat this procedure to set access for each desired individual.

If you would also like this individual to be able to be able to submit events to your calendar, be sure to set your calendar configuration to allow event submission.

When you have finished making changes to your calendar configuration, click Change Calendar Configuration to save the changes.

Removing Access for Students, Department(s) or Individuals

If you decide you would like to remove or change access for any user or group previously given access to your calendar, follow the appropriate steps above, selecting None to remove all access or selecting the desired access level to change access.

When you have finished making changes to your calendar configuration, click Change Calendar Configuration to save the changes.

 

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