The Webmail interface, http://webmail.allegheny.edu
, can be used to get your Allegheny email using a web browser and a computer that has Internet access. It doesn't matter whether you have dial-up access or a wired LAN connection. If you can access a web browser you'll be able read and send your Allegheny email.
NOTE: Webmail can be accessed by all users from off-campus. It is also available to employees from on-campus but is not recommended as the primary mail application. Student access is available from off-campus only.
To Access WebMail click on the WebMail link, or type http://webmail.allegheny.edu
in the address bar of your browser. Next enter your username (your email address
WITHOUT "@allegheny.edu") and Allegheny email password in the fields provided.
Finally, click the "login" button.
Successful login will take you directly to your inbox from which you can read
your Allegheny mail by clicking on the message you wish to read.
Clicking a message in the inbox will display it in the bottom frame as depicted below.
To check mail again, you simply click on the "Inbox" button on the menu to
the left of the screen. In that menu you will also find the commands for "Compose",
"Address Book", "Folders", "Options", "Log Out", and "Help".
Compose
Clicking "Compose" will display the following page for sending email messages."
Folders
Clicking "Folders" will display the following page that shows all of your email folders
and the number of messages they contain.
Address Book
Clicking "Address Book" will display the following page that shows all of your contacts. This page can be used to add, edit, and delete contacts as well as allowing you to send messages to those contacts.
Options
Clicking on "Options" will display the following page that allows you to
customize your webmail experience. There are settings for customizing
signatures, removing messages from the mail server when viewed in webmail,
the number of messages displayed per page, deleting messages, and various other options.
Deleting messages: By default messages will not be deleted from the mail server. The message delete button will only remove the messages from the current session. To permanently remove the messages from the mail server select "Remove on demand" under options. Setting the "Remove on demand" option will delete messages from the incoming server after they have been deleted from Allegheny Webmail.
Note: When using a public computer, always make sure you log out. For added
privacy, leave the box beside "Don't cache output" on the login page checked.
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-- Extended Help Section --
When you log in, the message list screen is displayed and the following function buttons
appear on the left side
of the screen:
-
Inbox - return to the message list screen
-
Logout - return to the login
screen
-
Compose - go to new message
composition screen
-
Folders - go to folder selection screen
-
Addresse Book - go to address book screen
-
Options - go to user profile and options screen
-
Help - go to this screen
RECEIVING
MAIL
-
Reading a message: To
read a message in your inbox, log on your mail account or click the "Inbox"
button if you are already logged on to display the inbox screen. Then click
on the envelope icon in the "Show" field of the message that you would
like to read.
-
Inbox screen layout:
There is one horizontal message descriptor for each message received. It
contains the message number, an attachment indicator (paper clip icon
if attachment present), an envelope icon to display the message, a delete
marker for deleting groups of messages, the message "From" address &
subject, date, size, and a delete button to delete only this message.
-
Previous and Next buttons:
If you have more than one message in your inbox, you can switch between
messages. Clicking the "Next" button displays the next higher numbered
message, or an error message will appear if no higher message number is
present. Clicking the "Previous" button displays the next lower numbered
message, or a message will appear if no lower message number is present.
-
Headers button: Clicking
on the headers button reveals additional information that is useful to
determine the true origin of questionable messages. The from-address
in spam mail is frequently forged. The received-from tells where
the message actually came from.
-
Printing messages: There
is no Print option, but you can print your messages using the Print feature
included in your browser. To print a message, open the item you would like
to print and click anywhere within it to make sure that its frame is active.
To print using Netscape, click on the File menu and choose "Print Frame...",
click the OK button when prompted. To print using Internet Explorer, click
on the File menu and choose "Print...", click the OK button when prompted.
This will print all text in the active frame, including any text that you
must scroll down to see.
-
Attachments: When you
receive a message that contains an attachment you will see a paper clip
icon next to the message number when viewing the contents of your inbox.
Attachments may appear in a message in two different places. Sometimes,
an attachment will appear within the body of a message itself (such as
jpg pictures). At other times, you will find an attachment after the message
box.
-
Saving and Viewing Attachments:
To view an attachment that is not displayed in the body of the message,
save then open it. To save the attachment, right click the attachment link
or image and choose either "Save Link as.." (Netscape) or "Save Target
As.." (Internet Explorer). A new window will open where you can save the
attachment as a file. Select the destination folder, enter the file name
including the file extension (example: myfile.doc), set "Save As Type"
to "All Files", and click "Save". Open the saved file to view the attachment.
-
Deleting mail: While
viewing the contents of your inbox there are two ways to delete messages.
Individual messages can be deleted by clicking on the "delete" button for
that message. Groups of messages can be deleted by checking the "Mark"
boxes, and clicking on the "Delete Marked" button.
SENDING
MAIL
-
Creating a message:
Once you've logged into your mail account, you can send e-mail to any valid
e-mail address. Click the "Compose" button on the left-hand navigation
bar to begin composing a message.
-
Filling in the "To", "Cc",
"From", and "Subject" fields: Select the "To:" field
to specify the recipient's e-mail address. To send your message to more
than one person, add additional e-mail addresses in the "To:" field separated
by commas. Note that you must always specify at least one recipient in
the "To:" field. If you do not, an error message will appear when you attempt
to send the message. Tab to the "Cc:" field and enter the e-mail addresses
of those to whom you would like to send a "carbon copy" of your message
with multiple addresses separated by commas. Tab over the "From" field
which is preset. Tab to the "Subject" field and enter the subject of your
message.
-
Text Box: Select or
tab to the large text box to enter the contents of your message. You can
paste text into your text box from another source using copy and paste.
-
Spell checking: No spelling
checker is provided. If it is necessary to do a spelling check, compose
your message in a word processor with a spelling checker, and copy and
paste the message to the message text block.
-
Attaching files: To
attach a file to your message, click the "Attach" button located after
the text block, then click the "Browse" button to select a file or enter
its name. When you've selected a file, click the "Open" button to attach
it to your message. If you want to cancel the attachment, click the "Cancel"
button. You can send up to two attachments in any e-mail message.
-
Sending the message: Once
you have completed the above steps, click the "Send button" to send the
message or the "Cancel" button to cancel the message.
-
Replying to a message: To
reply to a message that you have received in your mail account, you must
first display the message on your screen by clicking the "Show" button.
When you have the message displayed, click the "Reply" button located before
the text block to reply only to the sender of the message. If you would
like to send your reply to all of the other recipients of the message in
addition to the sender, click the "Reply All" button. Then enter your reply
message and click the "Send" button.
-
Forwarding a message: To
forward a message that you have received in your mail account, first display
the message on your screen by clicking the "Show" button. When you have
the message open, click the "Forward" button located after the message
box, and enter the forwarding address in the "To" field. Then click the
"Send" button.
FOLDERS
-
Creating a new folder:
To create a new folder, use the menu bar to the folders screen and
type a name for the new folder in the text-box on this screen. Then,
click the NEW FOLDER button to create the new
folder.
-
Placing mail in a
folder: To place a message in a folder, view the message. From
the list of folders appearing at the top of the message, select a
folder to move the message to and click the TRANSFER
button.
-
Viewing folder
contents: To view the contents of a folder, either switch to the
folder screen using the menu bar and select the folder to view or
select the folder from the list at the top of the message list screen
and click the CHANGE button.
-
Deleting a folder:
To delete a folder, switch to the folder screen. If Allegheny Webmail will
permit the folder to be deleted, a checkbox will appear next to it
under the column marked delete. Allegheny Webmail will not let you
delete the inbox, sent, or trash folders.
Allegheny Webmail will also not let you delete a folder that is not
empty.
ADDRESS BOOK
-
Viewing the address
book: To view the address book, click on the ADDRESS BOOK
button on the menu bar.
-
Adding an individual
address to the book: To add an individual email address to your
address book, go to the address book screen and click the button
marked NEW under the section marked individuals. Fill
out the form produced with the address and an alias for
it.
-
Adding a group address
to the book: To add an entry that will represent several email
addresses, click on the button marked NEW under the section
marked Groups. Fill in the form produced with an alias and
addresses (or aliases for the addresses), one per
line.
-
Composing a message to
someone in the address book: To send mail to someone in the
address book, simply compose a message and put the alias for the
address in the TO: line in the compose form. Alternately, go
to the address book screen, locate the person you wish to mail, and
click the COMPOSE next to the address book
entry.
-
Changing an address
book entry: To change an entry in the address book, switch to the
address book screen and click the EDIT button next to the entry
you wish to change. Make necessary changes in the form
produced.
-
Deleting an address
book entry: To delete an entry in the address book, switch to the
address book screen and click the DELETE button next to the
entry you wish to delete.
OPTIONS
-
Setting real name:
Many email clients have support for a "real name," a name that
appears next to or instead of the email address. To set a real name
that recipients of your mail will see, switch to the preferences
screen by clicking the Options button in the menu, type your real name in the "real name" text field, and click
the button marked SAVE at the bottom of the preferences form.
-
Setting email
addresss: By default, your email address will appear to others as
your username at your popserver. If you wish to change this to a
different email address, fill in the desired email address in the
"email address" field in the preferences screen and click the
SAVE button at the bottom.
-
Changing Settings:
Allegheny Webmail has a default behavior for mail management that you may or
may not choose to change. A list of behaviors you may choose to alter
are listed on the preferences screen. To enable one of the
preferences, check the box next to it. To disable it, uncheck the
box. Click the SAVE button at the bottom when
done.
-
Changing Startup
Location: Allegheny Webmail can be set to either start up in the inbox or at
the folder list. To change startup location, simply check the
location desired and click the SAVE button at the bottom when
done.
http://webmail.allegheny.edu
Contact Computing
Help Desk
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